Property Management

Ordinary condominium management

RETROESTATE manages condominium administration with a solid and structured approach, ensuring efficiency, transparency, and compliance with current regulations. Through digital tools and optimized processes, we ensure timely administration and asset management focused on the security and value of the property.

Administrative and accounting services

• Accounting management in accordance with Law 11/12/2012 no. 220, using certified software.

• Convening and managing ordinary assemblies, with the preparation of budget forecasts and financial statements.

•Availability of the office and dedicated appointments with the board members for participatory and transparent management.

Tax obligations

• Preparation and submission of the Modello 770 and the Quadro AC for the supplier list.

• Management of withholding tax and certification of payments to suppliers, with F24 payment and submission of the annual certification.

• Preparation and submission of the Certificazione Unica (CU) to the Revenue Agency in digital format.

Insurance claim management

• Complete handling of the insurance claim process, including photographic documentation, site inspections, and management of the expert assessment.

• Mediation for the settlement of compensation, ensuring a fast and effective resolution.

Condominium registry

• Establishment, updating, and digital archiving of the condominium registry, with management of changes and data extraction.

Management of legal matters

• Transfer of cases to the lawyer for the issuance of injunction orders against delinquent condominium owners.

• Presence at hearings for legal proceedings in which the condominium is either an active or passive party.

Thanks to careful and professional management, RETROESTATE offers condominiums security, reliability, and constant support, ensuring asset management aligned with the best industry best practices.

Extraordinary condominium management

Extraordinary interventions in condominium management require expertise, strategic management, and maximum transparency. RETROESTATE ensures an organized and structured administration, with a professional and data-driven approach, to optimize costs, manage fiscal matters, and monitor the entire intervention process.

Management of extraordinary interventions

• Convocation and management of the extraordinary assembly, with analysis and proposal of necessary works.

• Selection and evaluation of offers, with transparent presentation in the assembly.

• Accounting management of the intervention, with the preparation of the budget forecast and final accounting report.

• Management percentage variable between 2.5% and 5% of the contracted amount.

• Compensation for preparatory activities in case the assembly decides not to proceed with the intervention.

Tax Relief Practices and Telematic Transmissions

•Complete management of tax incentives for renovations and energy efficiency upgrades.

• Preparation and re-submission of tax relief declarations, with professional liability insurance coverage.

• Telematic submission to the Revenue Agency of expenses for work on common areas.

Condominium Regulations

• Drafting of customized regulations upon request from the assembly, with collection and analysis of the building’s data.

Accounting Audits

• In-depth analysis of the condominium’s financial and asset situation, with technical, administrative, and accounting verification in accordance with Article 1130-bis of the Civil Code.

Thanks to a proactive and transparent approach, RETROESTATE guarantees clear, secure management and full regulatory compliance for every extraordinary intervention.

• Complete handling of the insurance claim process, including photographic documentation, site inspections, and management of the expert assessment.

• Mediation for the settlement of compensation, ensuring a fast and effective resolution.

Condominium registry

• Establishment, updating, and digital archiving of the condominium registry, with management of changes and data extraction.

Management of legal matters

• Transfer of cases to the lawyer for the issuance of injunction orders against delinquent condominium owners.

• Presence at hearings for legal proceedings in which the condominium is either an active or passive party.

Thanks to careful and professional management, RETROESTATE offers condominiums security, reliability, and constant support, ensuring asset management aligned with the best industry best practices.

Heating management

Heating management in a condominium is a crucial aspect for controlling costs, ensuring safety, and optimizing consumption. RETROESTATE offers a comprehensive service that complies with L. 11/12/2012 n. 220 , ensuring transparent accounting, technical assistance, and strategic support for maintenance and the improvement of energy efficiency.

Administrative and accounting management

• Accounting management with appropriate software for detailed expense tracking.

•Preparation of the budget forecast and final accounts, with a clear breakdown of costs among the condominium owners.

• Convocation and management of the dedicated assembly to deliberate on interventions, changes and improvements.

• Management of consumption allocation, with monitoring of meter readings and optimization of heating expenses.

Technical supervision and energy optimization

• Monitoring the operation of the system and coordinating regular and extraordinary maintenance interventions.

• Assistance in choosing energy suppliers to obtain the best contractual conditions.

• Consultancy on energy efficiency, with evaluation of options to reduce consumption and improve sustainability.

• Management of tax incentive practices for possible plant upgrades.

With a transparent and savings-oriented approach, RETROESTATE ensures clear and efficient management, providing comfort, security, and sustainability for all condominium residents.

Audit of condominium accounts

The review of condominium accounts is a fundamental step to ensure transparency, administrative accuracy, and protection of the condominium’s assets. Thanks to its certification as a Condominium Auditor, RETROESTATE offers a professional service of control and verification of accounting, in accordance with Article 1130-bis of the Civil Code.

Services Included in the Accounting Revision

• Thorough analysis of condominium accounting, with verification of income, expenses, and bank transactions.

• Control of the budget forecast and the final account, to ensure the correct allocation of expenses.

• Verification of the proper maintenance of accounting records, with comparison to fiscal and banking documentation.

• Analysis of the management of reserve funds, to ensure transparency in allocating and using common resources.

• Audit of any accounting or management anomalies, with detailed reports for the condominium assembly.

When should an accounting audit be requested?

• In case of doubts about the financial management of the condominium.

• Before a change of administrator, to verify the economic situation of the building.

• At the request of the condominium assembly, for an independent and impartial review.

Thanks to our certified expertise and a rigorous and transparent approach, we guarantee a clear, detailed, and reliable accounting audit, safeguarding the interests of all condominium owners.

Consulting and support for Real Estate auctions

The purchase of real estate through judicial auctions represents a strategic opportunity, but requires specific skills and adequate technical and legal support. RETROESTATE offers a specialised consultancy service, supporting the client at every stage of the process, from the selection of the property through to adjudication and post-auction management.

Assistance in the preliminary stages

• Analysis of available opportunities, with targeted search for auction properties.

• Verification of documentation (appraisals, occupancy status, mortgages, and liens).

• Estimation of the property’s real value, to assess the profitability of the purchase.

• Analysis of the enforcement procedure, to understand potential risks and liabilities.

Participation in the auction

• Assistance in submitting the bid, in compliance with formal requirements.

• Support in managing deposits and auction timelines.

• Assistance during the adjudication procedure, with support in the stages of deposit payment and subsequent steps.

Post-adjudication and transfer of ownership

• Managing the vacating of the property in case of occupants.

• Assistance with the registration of the transfer decree and tax transitions.

• Assistance with any renovations or property upgrades.

Thanks to a strategic and highly specialized approach, RETROESTATE allows you to make the most of real estate auction opportunities, reducing risks and maximizing the value of your investment.

Property & Asset Management

Managing and enhancing a real estate portfolio requires multidisciplinary expertise and constant oversight. RetròEstate offers a complete Property & Asset Management service, combining strategic consulting, operational management, and tax optimization to ensure continuous value enhancement and efficient administration of real estate assets.

Strategic Consulting and Asset Analysis

• Identification and analysis of the real estate portfolio, with verification of lease contracts, urban planning status, and cadastral records.

• Documentary due diligence, ensuring regulatory compliance and adequate insurance coverage for the properties

• Profitability assessment and definition of management objectives, with the development of a five-year business plan.

• Proposals for asset enhancement, to optimize economic and management performance.

Technical-Administrative and Tax Management

• Comprehensive tenancy management, from tenant registration to invoicing of rents and ancillary charges.

• Revenue monitoring, management of arrears, and debt collection, with periodic accounting reports.

• Tax monitoring and lease contract management, with direct interface with accountants and labor consultants.

• Damage settlement and insurance claims management, to ensure the safety and protection of property value.

Building & Facility Management

• Planning and management of ordinary and extraordinary maintenance.

• Supervision of technological systems and building services, from concierge to security.

• Management of service requests, with monitoring and coordination of suppliers.

Site Management

• Management of tenant arrivals and departures, with preparation of delivery and handover reports.

• Supervision of the property’s condition and furnishings, with any necessary maintenance or replacement.

• Organization of cleaning and key management, to ensure efficiency and high-quality standards.

Thanks to a structured and results-oriented approach, RetròEstate ensures transparency, operational efficiency, and long-term enhancement of real estate assets.

Extraordinary construction interventions

Extraordinary construction interventions are a crucial step in maintaining and enhancing real estate assets, ensuring safety, efficiency, and regulatory compliance. RETROESTATE offers a comprehensive coordination service that integrates administrative management, technical supervision, and strategic planning, ensuring transparency and control at every stage of the project.

Management and coordination of the works

•Analysis of the property’s condition and identification of priority interventions.

• Selection and coordination of suppliers, including comparison of quotes and management of contracts.

• Supervision of the works with continuous monitoring of timelines and execution quality.

• Regulatory compliance control to ensure safety and adherence to current laws.

Strategic advice and investment valorisation

• Technical support in planning renovations, energy refurbishments, and extraordinary maintenance.

• Optimization of financial management, with cost-benefit analysis of interventions.

• Consulting on tax incentive opportunities, to ensure maximum economic advantage.

Thanks to an integrated and highly professional approach, RETROESTATE ensures that every intervention is managed with maximum efficiency, minimizing risks and optimizing execution times, for real estate assets that are always enhanced and secure.